Cybersecurity Best Practices for Dental Offices Sacramento, CA and across North America
A secure practice requires a holistic approach involving expertise, vigilance, and the right protocols
Keeping every device, login, and access point secure is critical for your practice
Security in your dental practice goes beyond antivirus software and strong passwords. It involves a comprehensive approach to safeguarding your systems, data, and patients against constantly evolving threats. A weak password, an outdated firewall, or a misconfigured Wi-Fi network can open the door to cybercriminals, putting your entire practice at risk.
At MME, we believe in proactive security. We help dental and orthodontic practices implement cybersecurity best practices that go beyond the basics. From ensuring your firewalls and antivirus programs are optimized to helping your staff recognize phishing scams and secure patient data, we cover every angle. Because when it comes to security, doing just the minimum is never enough.
Key cybersecurity best practices
Every device in your practice must have up-to-date antivirus protection. Modern threats spread rapidly across networks, so confirming that all computers — not just the ones regularly used online — are protected is essential. A monitored antivirus system alerts you to threats before they become breaches.
Discover MME’s affordable and easy-to-use managed antivirus service.Password Security
Hackers rely on weak passwords to gain access. Instead of short, complex passwords, use long, easy-to-remember phrases for stronger protection. Avoid reusing passwords across multiple accounts, and use a password manager to keep them secure. Check out our blog for Gen3 Password recommendations and an explainer video.
Password Management Apps
Storing passwords on sticky notes or in unprotected files is a disaster waiting to happen. A password management app such as 1Password ensures secure storage while allowing you to manage access for different team members. Need help setting up? MME can guide you through the process. Learn more about 1Password.
Two-Factor Authentication (2FA)
Even strong passwords aren’t enough. 2FA adds an extra layer of security, requiring a second verification step to prevent unauthorized access. Enable it for all critical accounts, including email, financial platforms, and remote access tools.
Antivirus Software
Every device in your practice must have up-to-date antivirus protection. Modern threats spread rapidly across networks, so confirming that all computers — not just the ones regularly used online — are protected is essential. A monitored antivirus system alerts you to threats before they become breaches. Discover MME's affordable and easy-to-use managed antivirus service.
Windows Firewall
Firewalls are essential for blocking unauthorized access, yet they’re often disabled during troubleshooting and never restored. MME makes sure your firewalls are properly configured and active, keeping your systems protected.
Microsoft Updates
Outdated software makes for a hacker’s playground. Microsoft frequently releases security patches for Windows, and these must be applied promptly. MME installs all updates correctly to safeguard your practice against known vulnerabilities.
Automatic Locking
When computers are left unattended, they should automatically lock to prevent unauthorized access. MME helps configure timeouts that balance security with workflow convenience, ensuring patient data isn’t left exposed.
Employee Turnover & Account Management
Staff changes can create security risks if user accounts and passwords aren’t properly managed. MME helps practices systematically remove former employees’ access and update critical credentials to maintain security integrity.
Wi-Fi Configuration
Your office Wi-Fi should have separate networks for staff and guests to prevent unauthorized access to sensitive data. MME configures secure Wi-Fi setups with strong encryption, restricted guest networks, and controlled access for mobile devices.
Secure Remote Access
Remote work is common, but it must be done securely. Open RDP ports expose your Practice to cyberthreats, while outdated remote access methods create vulnerabilities. MME implements encrypted remote desktop access and VPN solutions for safe connections.
Smart Firewalls
Basic firewalls aren’t enough. A smart firewall actively detects and blocks suspicious activity before it reaches your network. MME provides managed firewall services to keep your defenses up to date and responsive.
Data Encryption & Backups
Sensitive data, both stored and transmitted, should be encrypted for HIPAA compliance. Backups must also be encrypted to prevent breaches if lost or stolen. We configure and regularly test encryption protocols to keep your data safe.
Security Cameras & Physical Security
Security doesn’t end with IT. Network-connected cameras, door access controls, and physical security measures should be maintained and monitored. MME ensures your security infrastructure is up to date and properly configured.
Our range of security solutions built for dental professionals
Learn more about our comprehensive IT services that protect, optimize, and streamline dental practices.
What our clients are saying
A secure practice is a thriving practice — take action now
MME’s security best practices help you fortify your defenses. Contact us today to schedule a security assessment and start implementing industry-leading protections.